Yes 5 minutes. It could even take you less time depending on how many vehicles you have and how fast you can read. Let’s get started.
Step 1) Get fuel receipts automatically emailed to you
Some fleet cards have the ability to send fuel e-receipts straight to your inbox. E-receipts will give you a live snapshot of all transactions that take place so you can monitor your fleet from your smartphone or computer.
Simply contact your fuel card company to see if this feature is available.
Step 2) Setup an inbox folder for all e-receipts
If you are anything like me, you receive a million emails a day. Sorting through your emails to find e-receipts will defeat the purpose of monitoring your fleet in 5 minutes a day. So you simply need to set up an inbox folder to collect all your fuel e-receipts.
Here’s some instructional guides on how to set up inbox folders.
Step 3) Check your fuel receipt inbox folder
Select a time of day to open your e-receipts. Whether it’s right before you leave for the day or after lunch while you are trying to break out of that food coma. Just set 5 minutes where you can click through your receipts to get an idea of what your drivers are purchasing and where.