The Importance Of Collecting Fleet Fueling Data

Data. It’s a geeky word. But data is a very important element that every business owner should be using to analyze every aspect of their business. The more usable data you have, the better decisions you can make to improve your business.

Your company fuel program is no different. More data equals more control and less headaches. Which I know everybody wants. You have inventory systems to keep track of product. You have accounting software to keep track of money. You need a fuel program to keep track of your fuel.

As you already know, fuel is expensive part of your operating cost. It’s important to make sure you are keeping track of every gallon.

1. Control your fuel purchases-  Data points enable you to set transaction limits, time frame limits, gallons limits, etc. that help you control what drivers are allowed to purchase.

2. Monitor your fleet on the go- Automatic purchase alerts and e-receipts display key data to help you monitor your fleet on the go.

3. Automate reports to make your job easier- Data is automatically collected and put into usable reports which help you produce monthly fuel expense reports, quarterly IFTA tax reports, etc..

Data the driver enters at the pump:

• Pin number
• Odometer
• Truck number

Data that is automatically collected at the pump:

• Card number
• Transaction amount (gallons, dollars)
• Product type (diesel, gas, def)
• Time
• Place
• Date

Here are some common ways fleet managers use fleet card data to make their jobs easier.

• Receive transaction reports by driver, vehicle, or entire fleet
• Create fuel expense reports
• Compile IFTA quarterly tax reports
• Track MPG’s per vehicle
• Use odometer readings to keep track of maintenance schedule